You’d think that because you can’t see the disorganization every minute of the day, that computer clutter would be less obnoxious than physical paper clutter in your office. Not true. When you spend as much time as most people do on the computer, you kind of know what’s lurking in there and it also creates brain clutter.
Below are five simple tips to organize your computer files.
- Name folders so you can find them later. It’s even easier to use long names for electronic folders than it is for paper folders. Name them something that makes sense to you. Of course, take into consideration your team, if colleagues also need to access the files.
- Broad categories are better than super specific. No folder should have only one, or even a handful of documents in it. If you spend longer looking for the folder than you do looking for the document inside the folder, your system needs work.
- Be careful of nesting folders too deep. It’s going to be challenging to find a sub-sub-sub-sub folder.
- Consider creating an Inactive Folder for files and folders you need to keep but don’t need to access on a regular basis. Doing so will reduce the number of folders you see every day.
- When you open a folder get in the habit of tossing unneeded docs while you’re there. It only takes a second or two and is a painless way to thin out and declutter your files. Even though they don’t take up physical space it still feels good to trash them.